1. Overview, Legal Ownership & Applicability
Corporate ownership & scope of coverage
Please carefully peruse this Privacy Policy of M/s Webvillee Technology Private Limited, operating under the brand name "Webvillee" ("Company", "We", "Us", or "Our"), who is the legal owner and operator of the digital recruitment platform StaffJet.ai ("StaffJet", "Platform") and the website located at www.webvillee.com.
This Privacy Policy outlines how Webvillee collects, stores, processes, evaluates, transfers, and safeguards personal and technical data when Applicants ("Candidates"), Client Representatives ("Employers", "Recruiters"), and General Visitors ("Users", "You") access our Platform and Services.
Who This Policy Applies To:
- Job Applicants & Candidates: Individuals who submit resumes, take asynchronous video/audio assessments, engage in automated AI interviews, or participate in live interviews hosted on StaffJet.
- Clients & Employer Organizations: HR professionals, recruiters, hiring managers, and enterprise administrators using StaffJet for candidate evaluation and talent acquisition.
- Website & Platform Visitors: Anyone browsing staffjet.ai, webvillee.com, or linked Webvillee solution portals.
2. Information & Data We Collect
Exhaustive data categories collected by StaffJet
To deliver seamless AI-powered recruitment evaluation, we collect distinct types of candidate and client information. We operate under strict data minimization principles, gathering only data necessary for hiring evaluation.
- Full Name, email address, phone number, current location.
- Current and expected annual compensation details supplied in job applications.
- Resume / CV contents, work experience, education history.
- Skills, professional links (LinkedIn, GitHub, Portfolio).
- Applicant application form submissions.
- Audio & video recordings from pre-recorded screenings.
- Automated speech-to-text transcripts generated during AI interviews.
- Facial engagement metrics & vocal delivery attributes (e.g. pace, tone).
- AI-generated evaluation scores & candidate summaries.
- Audio streams & live transcripts from interviewer-candidate calls.
- Real-time question suggestions and candidate response evaluation notes.
- Post-interview executive summaries for client hiring panels.
- IP address, browser type, operating system, device details.
- Page view duration, click paths, timestamp logs.
- Webcam & microphone hardware state telemetry during assessment.
3. Purpose of Policy & Data Processing
Core principles & how information is used
Webvillee adheres strictly to internationally recognized data governance principles. Your personal data is collected and processed for explicit, legitimate business purposes:
4. Legal Basis for Data Processing
Lawful grounds under DPDP Act, GDPR & global laws
We process personal data only when a valid legal basis exists under applicable privacy statutes:
Explicit Consent (Primary Basis for Interview & Biometric Data)
Before commencing any AI interview, video screening, or audio capture, candidates are presented with a clear consent declaration. You have the right to withdraw consent at any time prior to assessment completion.
Contractual Necessity
Processing is necessary to fulfill our contractual commitments with Clients (Employers) who utilize StaffJet to evaluate candidate applications.
Legitimate Business Interests
Maintaining platform security, mitigating fraud, preventing proctoring violations, and optimizing system uptime.
5. AI Ethics, Vocal & Facial Data Privacy
Strict safeguards for video, audio & AI evaluations
StaffJet incorporates advanced artificial intelligence to streamline interviewing. We maintain zero-tolerance standards for algorithmic bias and unauthorized biometric exploitation.
Our AI Principles & Biometric Standards
- No Permanent Biometric Identifiers: Facial data extracted during AI interviews is used strictly for real-time engagement and proctoring analysis during the session. We do not construct permanent facial recognition templates.
- Human Oversight: StaffJet AI acts as an evaluation assistant. Final hiring decisions rest solely with human recruiters and Client hiring authorities.
- Algorithmic Fairness Audits: AI evaluation routines undergo periodic bias audits to ensure impartial assessment across demographic groups.
- Data Isolation: Video and audio streams are stored in isolated encrypted cloud storage buckets accessible only by designated Client reviewers.
7. Candidate & User Data Rights
Your rights under privacy laws
At Webvillee, we empower candidates and clients to maintain control over their personal information. You possess the following rights:
8. Security Architecture & Document Protection
Enterprise-grade security controls
Webvillee implements stringent administrative, physical, and technical safeguards to prevent unauthorized access, loss, alteration, or disclosure of candidate records:
9. Data Retention & Automatic Purge Schedules
Storage lifecycle & cleanup
We store personal data only for as long as necessary to fulfill hiring evaluation requirements or legal compliance mandates:
- Active Candidate Data: Retained for the duration of the employer's recruitment cycle (typically 90–180 days) or as defined in the Client service agreement.
- AI Video & Audio Recordings: Archived after interview evaluation completion and purged upon candidate request or contract expiration.
- Backup Archives: Residual copies in encrypted system backups are overwritten within 30 days of deletion execution.
11. Protection of Minors
Age restrictions & minor data policy
StaffJet is designed exclusively for professional recruitment and job applicants aged 18 years or older (or the legal age of majority in your jurisdiction).
We do not knowingly collect or solicit personal information from minors. If Webvillee becomes aware of inadvertently receiving data from a minor without verifiable parental consent, we execute immediate deletion protocols.
12. International Data Transfers
Cross-border data protections
Webvillee operates globally. Candidate and client data may be hosted on secure cloud infrastructure located in India, the United States, or the European Economic Area (EEA).
All cross-border data transfers adhere strictly to Standard Contractual Clauses (SCCs) and statutory data transfer mechanisms ensuring equivalent legal protection across regions.
13. Modifications to Privacy Policy
Revision tracking & notice
Webvillee reserves the right to update or modify this Privacy Policy periodically to reflect technological, operational, or legal developments.
When material modifications occur, we update the "Last Updated" timestamp at the top of this document and publish notifications on the StaffJet platform. Continued use of the Services following updates constitutes acceptance of the modified policy.
14. Grievance Redressal & Data Protection Officer
Get in touch with our privacy office
If you have any questions, concerns, complaints, or wish to exercise your data privacy rights, please contact Webvillee's designated Data Protection Officer (DPO):
Attention: Data Protection Officer / Privacy Redressal Desk
Legal Website: www.webvillee.com
Primary DPO Email: [email protected]
Phone Inquiry: 07314928936
We acknowledge and investigate all formal privacy grievances within 48 hours and aim to resolve all requests within 30 statutory days.